Commit 5efc9fd9 authored by Cassandra Gould van Praag's avatar Cassandra Gould van Praag
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replace zoom with teams and add hybrid

parent f5cc681e
Pipeline #13816 passed with stages
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......@@ -31,8 +31,11 @@ You are welcome to present more than one WIP. For example you could present an i
## Where does the WIP take place?
- WIP meetings take place as part of the WIN Wednesday meetings on **Wednesdays between 12:00 and 13:00**
- Currently meetings take place online. Plans for hybrid and in-person meetings are currently under development.
- For online presentations please be prepared to follow the [WIN policies on the use of Zoom](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SitePages/WIN%20Zoom%20Meeting%20Policy.aspx), including recording of your presentation.
- Meetings are hybrid, with the option to join in person or remotely via MS Teams.
- In person participants can join at the [Cowey Seminar Room in the FMRIB Annex](https://www.win.ox.ac.uk/about/how-to-find-us/finding-win-fmrib/meeting-rooms), with a **maximum of 30 participants**.
- Remote participants can access via the Teams link which will be circulated in the Monday Message.
- Anyone at FMRIB or the Annexe wanting to join the online WIN Wednesday together could meet in the FMRIB Common Room to watch on the large screen. At OHBA you may request to use the projector in the Common room (TBC)
## How do I sign up for a WIP presentation?
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......@@ -19,7 +19,7 @@ Processes relating to WIN Wednesdays for Administrators
- [Allocation of bookings to WIN Wednesday themes](#allocation-of-bookings-to-win-wednesday-themes)
- [Approval of bookings](#approval-of-bookings)
- [Communication of the processes](#communication-of-the-processes)
- [Zoom links and hosting](#zoom-links-and-hosting)
- [Hosting and recording via MS Teams](#hosting-and-recording-via-ms-teams)
- [Calpendo testing account](#calpendo-testing-account)
......@@ -95,11 +95,13 @@ Locate the booking you reviewed. It may be helpful to sort the list of unapprove
The [WIN Wednesday Seminar coordinator](../calpendo-booking-guide-support) will include a link in every Monday Message to the WIP and Calpendo booking guides: "See this information to book your own WIP."
## Zoom links and hosting
## Hosting and recording via MS Teams
The [WIP coordinator](../calpendo-booking-guide-support) will be the host of the Zoom call for all seminars where there is a WIP slot, irrespective of whether it is booked. For other WIN Wednesday Seminars where there is no WIP slot, the WIN Wednesday Coordinator will host the zoom call.
WIN Wednesdays can be joined remotely via MS Teams.
The meeting host will be allocated a zoom license by WIN Admin. The host should then schedule the meeting in zoom and provide the joining information to WIN Admin.
If you are hosting the call, please request the call is recorded >24h in advance using the [IT Call Recording Request form](https://help.it.ox.ac.uk/record-a-meeting-in-teams)
The [WIP coordinator](../calpendo-booking-guide-support) will be the host of the call for all seminars where there is a WIP slot. For other WIN Wednesday Seminars where there is no WIP slot, the WIN Wednesday Coordinator will host the call.
## Calpendo testing account
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