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Thank you for visiting the WIN Open Neuroimaging Community project repository.
Thank you for visiting the GitLab repository for the WIN Wednesday and WIP guides.
**This is the GitHub README**
**This repository holds all the material necessary to produce the rendered pages available here: You will not see the contents of *this* document rendered on the linked website.**
This page is a hub to give you some information about the Community and our Open Science Ambassadors. Jump straight to one of the sections below, or scroll down to find out more.
This page is a hub to give you some information about WIP and Calpendo guides. Jump straight to one of the sections below, or scroll down to find out more.
* [What are we doing? (And why?)](#what-are-we-doing)
* [Who are we?](#who-are-we)
* [What do we need?](#what-do-we-need)
* [How can you get involved?](#get-involved)
* [Get in touch](#contact-us)
* [Find out more](#find-out-more)
<!-- * [Understand the jargon](#glossary) -->
* [What are we doing? (And why?)](#what-are-we-doing-and-why)
* [What is happening now?](#what-is-happening-now)
* [How can you contribute?](#how-can-you-contribute)
## What are we doing?
We are a community built from around 250 members of the University of Oxford Wellcome Centre for Integrative Neuroimaging (WIN). Our community exists to support open and inclusive researchers, to develop the tools, policies, governance and structures we would like in place to support us in practicing open science.
We area committed to supporting transparent and reproducible research practices within WIN, to improve the efficiency and accuracy of our research, and contribute to an equitable, diverse and inclusive research environment.
### The problem
Funders and the Management Board of WIN have identified the value of open science and invested in computational infrastructure to support researchers in sharing their data, data acquisition methodology, experimental tools and analysis code, in an open, transparent and reproducible manner.
As these stages near completion, we are entering the second phase of work to build awareness, provide training and increase uptake in the use of this infrastructure. The problem is that there are no centralised resources, communication structures or identified community strategies in place to support researchers in using this new infrastructure.
### The solution
The WIN Open Neuroimaging Community will address the above problems by working together to: (1) Develop tools, policies and governance recommendations to promote open research practices; (2) Identify our own barriers to working open and devising strategies to remove these barriers for ourselves and others; (3) Build a community of researchers with the expertise and confidence to promote open research practices in our own labs and to wider audiences.
We intend to implement these solutions through regular co-working "hacks". These hacks will be full day events where we will discuss, write and build together. A high value outcome of these hacks will be a sense of community among the researchers who attend. All material created during the hack will be openly shared on this repository. We will also generate materials and guidance about how we have created the hacks, so these events are themselves reproducible.
Alongside the hacks, we will develop the WIN Open Ambassadors program, where motivated individuals will be supported in sharing knowledge and sign posting their peers around open research practices and how they are implemented at WIN. The Ambassadors will be recognised for the value of their contribution, and invited to shape the policies, incentives, guiding principles and reward systems which will be devised to promote uptake of open research practices at WIN.
### Why here?
## What are we doing? (And why?)
We are building our resources and documenting our growth using this version controlled git repository, rendered into an accessible "book" format. Using git makes it easy to review and accept contributions and flexibly update with a full history of activity. It also provides a starting point for researchers who are unfamiliar with git to practice contributing to a repository and gain confidence using the git process. This is an essential skill in open and reproducible research, an excellent skill to have on your CV, and one which will be vital to using some parts of the WIN Open Infrastructure. We are therefore pleased to offer all our contributors training and support in git throughout their engagement with the project. You will find training and linked resources for using git in our [contributing guide](
The Work in Progress (WIP) meetings are scheduled as part of the WIN Wednesday meetings that take place on Wednesdays 12:00 - 13:00. Everyone who is affiliated with the WIN is welcome to attend these meetings.
## Who are we?
WIPs provide an informal and constructive forum for researchers to get feedback on planned research projects from a diverse WIN audience. In some cases, WIP presentations are a mandatory stage in gaining the appropriate approvals to conduct new data collection using WIN facilities.
### Open Neuroimaging Community Co-Ordinator - Cassandra Gould van Praag (she/her)
We are experimenting with some options for bringing a more diverse set of WIN members to present their work as a WIP. At the same time, we are overhauling the way WIPs (and wIN Wednesdays) are booked, to streamline the administration.
Cass is a postdoctoral researcher with 10 years of neuroimaging (fMRI) research. She was Co-Chair of the [Open Science Room 2020](, and has been both a participant and speaker at the [Berlin-Oxford Open Science Summer School](, an invited speaker at [Open MR Benelux]( and is a Fellow of [Reproducible Research Oxford]( Cass is an active contributor to a number of open community tools, including [Open Research Calendar](, the [COBIDAS Checklist]( and [The Turing Way](
### Problem #1: Range of WIPs
GitHub: @cassgvp
Twitter: @cassgvp
WIN research can be broadly divided into four core themes:
### WIN Open Neuroimaging Working Group
- Analysis Research
- Basic Neuroscience
- Clinical Neuroscience
- Physics Research
This community feeds directly into the [WIN Open Neuroimaging Project]( and its working groups listed below along with their leads.
An analysis of WIP presenters in 2019 (taken as an indicative pre-pandemic year), shows that most presentations are lead by researchers associated with Basic or Clinical Neuroscience, with fewer from Physics group or Analysis groups.
* Open Data (Clare Mackay)
* Open Tools (Mark Jenkinson)
* Open Protocols (Stuart Clare)
* Open Paradigms (Laurence Hunt)
The impact of this uneven research theme distribution is multifactoral:
You can find out more about the WIN Open Neuroimaging Project by joining this [mailing list](
1. WIN members do not have an accessible opportunity to learn about the full breadth of research being conducted at WIN.
2. Physics and Analysis researchers do not have an open forum for feedback from applied researchers regarding the translational and clinical aspects of their work.
3. Physics and Analysis students do not have an equal opportunity to present their research to a broad audience.
### Ambassadors
Your name and image here!
The proposed changes to the practice and scope of WIP meetings seeks to address this uneven distribution of WIP presentations to: 1) more completely communicate the breadth of WIN research; 2) highlight and encourage researchers to consider the translational value of their work across the centre; 3) give equal opportunity to WIN students and Early Career Researchers to present to a broad and receptive audience.
<mark>Ambassadors probably get an additional bio, like with picture and links. Think about how it is going to grow and be managable code to maintain. Might like to reuse bits from [OSR speakers pages](
#### Solution #1: Extended content
### Contributors
Your name and image here!
WIN recognises that considerable research effort and expertise goes into projects which do not involve the collection of new experimental or observational data. We would like to promote knowledge exchange around such projects by broadening the range of activities which are deemed appropriate for WIP presentations. This might include projects involving:
- secondary data analysis;
- new software applications or extensions;
- training materials;
- experimental protocols;
- public engagement activities;
<mark>Using the ['all contributors']( tool and design.
#### Solution #2: Local theme promotors
## What do we need?
The Core WIN individuals named below have agreed to promote WIP participation in their respective themes, in alignment with the ethos of informal and constructive interdisciplinary feedback with a specific focus on promoting conversations around translation.
**You**! We need people to join the community! If you would like to learn more about open research, become an [Ambassador]( or join one of our hacks, please join the WIN Open Neuroimaging Project [mailing list](, and stay tuned for further announcements. We will be putting out a call in the near future, with an official invitation to the community, more information about what will be involved and what is in it for you!
- Analysis:
- Physics: or
- Preclinical:
- Clinical OHBA:
- Clinical FMRIB:
- Clinical Neurosciences:
- Cognitive Neuroscience (MRI):
- Cognitive Neuroscience (MEG/EEG):
- All other themes or questions:
Please note that it's very important to us that we maintain a positive and supportive environment for everyone who wants to participate. When you join us we ask that you follow our [code of conduct](/docs/ in all interactions both on and offline.
These promotors will work to 'nudge' people in their teams to consider giving a WIP. They will keep their ear to the ground regarding new projects and be a first point of contact for questions.
### Problem #2: Booking administration and process knowledge
## Contact us
Previous to this resource, when a researcher wished to present a WIP, they relied on word-of-mouth and a few scattered guides to learn how to book the meeting and what a WIP entailed. Such undocumented processes contribute to poor inclusivity through the potential for unequal access to knowledge.
<mark>To be completed</mark>
The old process also entailed several email exchanges between researchers, the WIP lead, and WIN Administrators, to identify available slots and receive appropriate documentation and notices. This is an inefficient use of resources, and delays in communication can become problematic when there is high demand for presentation slots.
If you want to report a problem or suggest an enhancement we'd love for you to ... [open an issue](../../issues) at the project this GitHub repository because then we can get right on it. But you can also contact ...
The meeting slots available for WIP presentations are also shared with other WIN Wednesday content (such as training and [Equality, Diversity and Inclusivity]( presentations). The Coordinators of WIN Wednesday content would also benefit from an efficient solution for booking their meetings against a shared calendar and collating appropriate documentation.
You can also hang out, ask questions and share stories in the slack ...
###€ Solution #1: Calpendo for WIP and WIN Wednesday booking
<!-- ## Find out more
[Calpendo]( is used throughout WIN to book research facilities and meeting spaces. We propose that researchers use Calpendo to directly book their WIP slot, to improve efficiency and reduce the administrative burden in arranging presenters.
You might be interested in:
Calpendo can also be used to collate the required documentation and set deadlines for required documentation. For example, it may be beneficial to make it mandatory to upload some information (for example project title and abstract) at the point of booking. The file []( is being used to track the current logistics and communications around booking, and will be used to create a specification for the Calpendo facility.
* Roadmap -->
If required, Calpendo may also make it easier to produce reports on historical WIP activity, to review the efficacy of any initiatives to improve uptake.
And of course, you'll want to know our:
WIN Wednesday coordinators have also agreed to use Calpendo for booking other types of speakers and events.
* [Contributors' guidelines](
### Solution: Intranet WIP guide
[A complete guide on the process and value of WIPs has been published]( and is linked from the [WIN intranet]( This guide will be advertised in Monday messages, so researchers or group leaders new to the process will have ready access to all necessary information.
## Thank you
<mark>To be completed</mark>
Thank you so much ...
<!-- ## Glossary -->
<!-- # Welcome
This repository contains materials for the cultivation of the University of Oxford Wellcome Centre for Integrative Neuroimaging (WIN) Open Neuroimaging Community.
This README is based on the [STEMM Role Models]( example highlighted as good practice in the OLS call on community repository essential materials ([week 4](./Week
## What are we doing?
The proposal for making these changes was presented to the WIN management board on 14th July. We are now testing the resources and disseminating the guide for feedback.
## How can you contribute?
We are grateful for your feedback on your experience of using either the [WIP]( or [Calpendo]( guides published from this repository.
I -->
To provide your feedback, please either:
1. Leave a comment on the [WIP] or [Calpendo] issues.
2. Start a new issue if you have more general feedback
3. Contact the WIP administrator by email:
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