Commit b3f14a0b authored by Cassandra Gould van Praag's avatar Cassandra Gould van Praag
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update image paths

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......@@ -42,13 +42,13 @@ Select the WIN Wednesday resource from the list of available calendars.
Click the "Calendars" tab on the top left of the Calpendo page, then select WIN Wednesdays as shown below.
![calpendo booking calendar with arrows highlighting the calendar drop down and WIN Wednesday resource](img/calpendo-resource.png)
![calpendo booking calendar with arrows highlighting the calendar drop down and WIN Wednesday resource](../../img/calpendo-resource.png)
#### 4. Find an available slot
Use the week navigation buttons near the top of the page to search through the calendar and find an available date for your presentation. Bookings are not allowed in the red shaded areas.
![calpendo booking calendar for WIN Wednesdays with arrows highlighting the week navigation buttons and an available slot](img/calpendo-available.png)
![calpendo booking calendar for WIN Wednesdays with arrows highlighting the week navigation buttons and an available slot](../../img/calpendo-available.png)
For any given week, there may be no pre-booked presentations, or there may be a seminar already scheduled. If there is a white space in the calendar, you are welcome to book it. This may mean that your presentation is held before or after another presentation.
......@@ -56,7 +56,7 @@ For any given week, there may be no pre-booked presentations, or there may be a
Click in an available slot in the calendar to open the "new booking" window. Enter the required details as described below.
![calpendo new booking window for WIN Wednesdays with arrows highlighting: 1) end time; 2) email reminder notice period; 3) description text box; 4) Title, Authors and Abstract text box; 5) Recording consent upload button](img/calpendo-newbooking.png)
![calpendo new booking window for WIN Wednesdays with arrows highlighting: 1) end time; 2) email reminder notice period; 3) description text box; 4) Title, Authors and Abstract text box; 5) Recording consent upload button](../../img/calpendo-newbooking.png)
##### 1. Start and end time
......@@ -106,7 +106,7 @@ To amend your booking, return to the WIN Wednesday resource calendar following s
Edit the information as required and click "Update Booking" to save the changes. To cancel your booking, click "Cancel Booking". You will be notified that your booking has been cancelled.
![calpendo edit booking window for WIN Wednesdays with arrows highlighting the update and cancel booking buttons](img/calpendo-amend.png)
![calpendo edit booking window for WIN Wednesdays with arrows highlighting the update and cancel booking buttons](../../img/calpendo-amend.png)
### Approval of your booking
......
......@@ -41,23 +41,23 @@ On the Friday before the Wednesday, the [WIN Wednesday Seminar coordinator](#con
You will be notified by email when a booking has been made. To review and approve that booking, first find it in Calpendo and click on "view".
![calpendo page for Administrators, with an arrow highlighting the "view" link to review a users booking](img/calpendo-approve-view.png)
![calpendo page for Administrators, with an arrow highlighting the "view" link to review a users booking](../../img/calpendo-approve-view.png)
##### 2. Review booking
Review the details of the booking to ensure they are ready to be published in the Monday message. Open and review the recording consent. If any details are missing, use the send email" button to contact the user.
![calpendo page for Administrators, showing how to review another users booking. Arrows highlighting the "Title, Authors and Abstract" field, "Recording consent" and "send email" button](img/calpendo-approve-review.png)
![calpendo page for Administrators, showing how to review another users booking. Arrows highlighting the "Title, Authors and Abstract" field, "Recording consent" and "send email" button](../../img/calpendo-approve-review.png)
##### 3. Approve or deny booking
If all details are present and correct, move on to approve the booking. Click the "Admin" tab at the top of the Calpendo window and select "Booking Requests" to bring up a list of all bookings which require approval.
![calpendo page for Administrators, with arrows highlighting the "Admin" and "Booking Requests" link](img/calpendo-approve-bookinglist.png)
![calpendo page for Administrators, with arrows highlighting the "Admin" and "Booking Requests" link](../../img/calpendo-approve-bookinglist.png)
Locate the booking you reviewed. It may be helpful to sort the list of unapproved bookings by Resource. Click the checkbox next to the booking you wish to approve and click "Approve" or deny as appropriate.
![calpendo page for Administrators, with an arrow highlighting the "approve" button on a booking made against the WIN Wednesday resource](img/calpendo-approve-approve.png)
![calpendo page for Administrators, with an arrow highlighting the "approve" button on a booking made against the WIN Wednesday resource](../../img/calpendo-approve-approve.png)
### Communication of the processes
......
......@@ -36,7 +36,7 @@ Click the "Shibboleth" button indicated below.
On the following page use your University of Oxford Shibboleth SSO to sign into the Calpendo homepage.
![calpendo sign in page with arrow highlighting Shibboleth sign in button](img/calpendo-shibboleth.png)
![calpendo sign in page with arrow highlighting Shibboleth sign in button](../../img/calpendo-shibboleth.png)
#### 3. Select the WIN Wednesday resource
......@@ -44,19 +44,19 @@ Select the WIN Wednesday resource from the list of available calendars.
Click the "Calendars" tab on the top left of the Calpendo page, then select WIN Wednesdays as shown below.
![calpendo booking calendar with arrows highlighting the calendar drop down and WIN Wednesday resource](img/calpendo-resource.png)
![calpendo booking calendar with arrows highlighting the calendar drop down and WIN Wednesday resource](../../img/calpendo-resource.png)
#### 4. Find your allocated slot
Use the week navigation buttons near the top of the page to find to the slot you have been allocated. [Allocations for 2021-2022 are available to WIN Wednesday Coordinators on Microsoft Teams](https://teams.microsoft.com/l/file/11779894-604e-4db1-9b3e-e6bde563aaaa?tenantId=cc95de1b-97f5-4f93-b4ba-fe68b852cf91&fileType=xlsx&objectUrl=https%3A%2F%2Funioxfordnexus-my.sharepoint.com%2Fpersonal%2Fndcn0919_ox_ac_uk%2FDocuments%2FMicrosoft%20Teams%20Chat%20Files%2FWIN%20Wednesday%20Series%202021-2022.xlsx&baseUrl=https%3A%2F%2Funioxfordnexus-my.sharepoint.com%2Fpersonal%2Fndcn0919_ox_ac_uk&serviceName=p2p&threadId=19:ecaccdfe326c4351a9bf7ff75f1ca8c4@thread.v2).
![calpendo booking calendar for WIN Wednesdays with arrows highlighting the week navigation buttons and an available slot](img/calpendo-available.png)
![calpendo booking calendar for WIN Wednesdays with arrows highlighting the week navigation buttons and an available slot](../../img/calpendo-available.png)
#### 5. Click to open the "new booking" window
Click your allocated slot in the calendar to open the "new booking" window. Enter the required details as described below.
![calpendo new booking window for a WIN Wednesday seminar with arrows highlighting: 1) end time; 2) email reminder notice period; 3) description text box; 4) Title, Authors and Abstract text box; 5) Recording consent upload button](img/calpendo-newbooking-coord.png)
![calpendo new booking window for a WIN Wednesday seminar with arrows highlighting: 1) end time; 2) email reminder notice period; 3) description text box; 4) Title, Authors and Abstract text box; 5) Recording consent upload button](../../img/calpendo-newbooking-coord.png)
##### 1. Start and end times
......@@ -116,7 +116,7 @@ To amend your booking, return to the WIN Wednesday resource calendar following s
Edit the information as required and click "Update Booking" to save the changes. To cancel your booking, click "Cancel Booking". You will be notified that your booking has been cancelled.
![calpendo edit booking window for WIN Wednesdays with arrows highlighting the update and cancel booking buttons](img/calpendo-amend-coord.png)
![calpendo edit booking window for WIN Wednesdays with arrows highlighting the update and cancel booking buttons](../../img/calpendo-amend-coord.png)
### Approval of your booking
......@@ -158,23 +158,23 @@ On the Friday before the Wednesday, the [WIN Wednesday Seminar coordinator](#con
You will be notified by email when a booking has been made. To review and approve that booking, first find it in Calpendo and click on "view".
![calpendo page for Administrators, with an arrow highlighting the "view" link to review a users booking](img/calpendo-approve-view.png)
![calpendo page for Administrators, with an arrow highlighting the "view" link to review a users booking](../../img/calpendo-approve-view.png)
##### 2. Review booking
Review the details of the booking to ensure they are ready to be published in the Monday message. Open and review the recording consent. If any details are missing, use the send email" button to contact the user.
![calpendo page for Administrators, showing how to review another users booking. Arrows highlighting the "Title, Authors and Abstract" field, "Recording consent" and "send email" button](img/calpendo-approve-review.png)
![calpendo page for Administrators, showing how to review another users booking. Arrows highlighting the "Title, Authors and Abstract" field, "Recording consent" and "send email" button](../../img/calpendo-approve-review.png)
##### 3. Approve or deny booking
If all details are present and correct, move on to approve the booking. Click the "Admin" tab at the top of the Calpendo window and select "Booking Requests" to bring up a list of all bookings which require approval.
![calpendo page for Administrators, with arrows highlighting the "Admin" and "Booking Requests" link](img/calpendo-approve-bookinglist.png)
![calpendo page for Administrators, with arrows highlighting the "Admin" and "Booking Requests" link](../../img/calpendo-approve-bookinglist.png)
Locate the booking you reviewed. It may be helpful to sort the list of unapproved bookings by Resource. Click the checkbox next to the booking you wish to approve and click "Approve" or deny as appropriate.
![calpendo page for Administrators, with an arrow highlighting the "approve" button on a booking made against the WIN Wednesday resource](img/calpendo-approve-approve.png)
![calpendo page for Administrators, with an arrow highlighting the "approve" button on a booking made against the WIN Wednesday resource](../../img/calpendo-approve-approve.png)
### Communication of the processes
......
......@@ -25,7 +25,7 @@ Calpendo is available to all WIN members, but you need an account to access it.
To create your Calpendo account, go to http://calpendo.fmrib.ox.ac.uk/ and "sign in using Shibboleth". Enter your Shibboleth ("SSO") username and password.
![calpendo sign in page with arrow highlighting Shibboleth sign in button](img/calpendo-shibboleth.png)
![calpendo sign in page with arrow highlighting Shibboleth sign in button](../../img/calpendo-shibboleth.png)
If your Shibboleth account has not already been granted access to calpendo, you will be invited to complete an account request form. This form will be sent to the administrator of your department to verify you as a user. It is important to correctly identify your Department so the form is directed appropriately.
......
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