Commit 0ab3f22f authored by Cassandra Gould van Praag's avatar Cassandra Gould van Praag
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fixes #1

parent 7b8352c6
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3. [Who should present a WIP?](#3-who-should-present-a-wip)
4. [When should I present a WIP?](#4-when-should-i-present-a-wip)
5. [What should I include in my presentation?](#5-what-should-i-include-in-my-presentation)
6. [How do I sign up for a WIP presentation?](#6-how-do-i-sign-up-for-a-wip-presentation)
7. [Who can help me arrange and plan my WIP?](#7-who-can-help-me-arrange-and-plan-my-wip)
8. [Where does the WIP take place?](#8-where-does-the-wip-take-place)
9. [How should I promote my WIP?](#9-how-should-i-promote-my-wip)
10. [What to do after the WIP](#10-what-to-do-after-the-wip)
11. [Useful contacts](#11-useful-contacts)
6. [How long should my WIP presentation be?](##6-how-long-should-my-wip-presentation-be?)
7. [How do I sign up for a WIP presentation?](#6-how-do-i-sign-up-for-a-wip-presentation)
8. [Who can help me arrange and plan my WIP?](#7-who-can-help-me-arrange-and-plan-my-wip)
9. [Where does the WIP take place?](#8-where-does-the-wip-take-place)
10. [How should I promote my WIP?](#9-how-should-i-promote-my-wip)
11. [What to do after the WIP](#10-what-to-do-after-the-wip)
12. [Useful contacts](#11-useful-contacts)
## Context
The Work in Progress (WIP) meetings provide an informal and constructive forum for researchers to get feedback on planned imaging projects from a diverse WIN audience. WIPs are scheduled as part of the WIN Wednesday meetings that take place on Wednesdays 12:00 - 13:00, everyone who is affiliated with the WIN is welcome to attend these meetings.
The WIN Wednesday weekly meetings are a good opportunity to meet WIN researchers from other groups, find out more about the breadth of research being conducted at WIN, and contribute to (or learn from) the discussion. We invite you to attend as often as you can, and be part of these integral "WIN Culture" events. WIP presentations are advertised in the WIN Monday Message (circulated through win-messages@maillist.ox.ac.uk); if you are not currently on this list please email computinghelp@win.ox.ac.uk asking to be added.
The WIN Wednesday weekly meetings are a good opportunity to meet WIN researchers from other groups, find out more about the breadth of research being conducted at WIN, contribute to and learn from the discussion.
WIPs are a useful opportunity to get expert feedback on any and all research being conducted at WIN. This includes new imaging data acquisition, secondary analysis, sequence development, behavioural interventions, or any other project being conducted by a WIN researcher. Note **all new MRI imaging projects running at WIN are required to give a WIP presentation in order to receive approval and a project code**. Everyone interested in giving a WIP presentation should try to schedule their presentation as early in their project as possible. **WIPs are meant for early stage work, not for projects nearing completion**.
We invite you to attend WIPs as often as you can, and be part of these integral "WIN Culture" events. WIP presentations are advertised in the WIN Monday Message (circulated through win-messages@maillist.ox.ac.uk); if you are not currently on this list please email computing-help@win.ox.ac.uk asking to be added.
The below information is provided to guide your preparation for and participation in WIP meetings. Please do not hesitate to contact any of the individuals listed in the "Useful Contacts" section if you would like to discuss any stage of the process or development of your project.
WIPs are a useful opportunity to get expert feedback on any and all research being conducted at WIN. This includes (but is not limited to):
- new imaging data acquisition
- secondary analysis
- sequence development
- new behavioural interventions
- new software applications or extensions
- new analytic techniques
- training materials
- experimental protocols
- public engagement activities
Note *all new MRI and MEG projects running at WIN are required to give a WIP presentation in order to receive approval and a project code*.
Everyone interested in giving a WIP presentation should try to schedule their presentation as early in their project as possible. *WIPs are meant for early stage work, not for projects nearing completion*.
The below information is provided to guide your preparation for and participation in WIP meetings. Please do not hesitate to contact any of the individuals listed in the [Useful Contacts](#11-useful-contacts) section if you would like to discuss any stage of the process or development of your project.
## 1. What to expect from a WIP Presentation
......@@ -33,7 +50,7 @@ WIPs are an informal meeting and should be viewed as a positive opportunity for
## 2. Why should I do a WIP presentation?
- To help you optimise the quality of your research
- To help optimise the quality of your research with feedback from broad perspectives
- To encourage you to think early about the reproducibility of your research and opportunities to share your materials.
- To encourage collaboration among WIN members, by creating opportunities to hear about the work others are doing in all disciplines.
......@@ -49,7 +66,7 @@ Any WIN affiliated researcher undertaking a research project. This includes proj
- Clinical Research
- Cognitive neuroscience Research
The individual undertaking the majority of the data collection or analysis (as appropriate for the project being presented) should lead the presentation. In most cases this will be a student or Early Career Researcher.
The individual undertaking the majority of the data collection, analysis or content generation (as appropriate for the project being presented) should lead the presentation. In most cases this will be a student or Early Career Researcher.
PIs and Supervisors must be present to support and provide additional information where required.
......@@ -57,7 +74,9 @@ Named collaborators (internal and external) should ideally also be present.
## 4. When should I present a WIP?
It is best to give a WIP presentation as **early as possible** in your project. This will enable you to receive and incorporate valuable feedback effectively. WIPs must be completed minimally 2 weeks before planned data collection for new MRI projects. You can present ideas for planned projects before data collection, or ethics approvals.
It is best to give a WIP presentation as **early as possible** in your project. This will enable you to receive and incorporate valuable feedback effectively.
WIPs must be completed minimally 2 weeks before planned data collection for new MRI and MEG projects. You can present ideas for planned projects before data collection, or ethics approvals.
You are welcome to present more than one WIP. For example you could present an idea before collecting pilot data, or accessing shared datasets for analysis projects (e.g. UK Biobank), and then present again after data collection, or analysis has started, but not progressed very far. Any time you give a WIP presentation you should be at a stage where you are willing and able to incorporate feedback from the attendees.
......@@ -65,7 +84,7 @@ You are welcome to present more than one WIP. For example you could present an i
You should present an outline of your intended experiment or analysis, including a brief outline of the motivation, background or justification for the research.
WIP presentations are allocated a **20 minute slot. You should expect to present for 10 minutes** and leave the remaining time for discussion if needed. You don't need to take up the time though. A rough suggested outline of a presentation for new data acquisition is below:
A rough suggested outline of a presentation for new data acquisition is below:
- List main aim/question of the study. Provide brief background, hypotheses or describe exploratory motivations.
- List and describe tasks if applicable (Preclinical/Clinical/Cogneuro). Comment on plans to share task materials internally or externally.
......@@ -76,19 +95,23 @@ WIP presentations are allocated a **20 minute slot. You should expect to present
- List any datasets you might need access to
- Describe your plans for [sharing newly acquired data](https://open.win.ox.ac.uk/pages/open-science/community/Open-WIN-Community/docs/tools/) (imaging or otherwise) and any restrictions which may prevent sharing at this time.
## 6. How do I sign up for a WIP presentation?
## 6. How long should my WIP presentation be?
WIP presentations are booked using calpendo. See [this guide](calpenodo-booking.md) for how to book your presentation.
WIP presentations are allocated a **20 minute slot: 10 minutes for presentation and 10 minutes for questions.**
## 7. How do I sign up for a WIP presentation?
WIP presentations are booked using Calpendo. See [this guide](calpenodo-booking.md) for how to book your presentation.
At the point of booking your WIP you will be asked to provide the following information:
- Title fo the project
- Name of presenter, Principal Investigator and collaborators. Supervisor if the presenter is a student. \
- Signed recording release form.
- Title of the project
- Name of presenter, Principal Investigator and collaborators. Include the Supervisor if the presenter is a student.
- A signed [speaker recording release](https://help.it.ox.ac.uk/files/replaydownloadablelegalpacknov2020zip). The meeting will be recorded during the presentation only and not during the question and answer session. A signed release should be returned for everyone who intends to contribute to the main presentation.
WIPs can be booked up to 10 days before they are scheduled to take place. This ensures there is time to circulate notice of the WIP in the preceding Monday message, and invite guests.
## 7. Who can help me arrange and plan my WIP?
## 8. Who can help me arrange and plan my WIP?
The WIN Core staff named below will be able to assist you in scheduling and promoting your WIP.
......@@ -97,61 +120,64 @@ The WIN Core staff named below will be able to assist you in scheduling and prom
- Preclinical: claire.bratley@ndcn.ox.ac.uk
- Clinical OHBA: clare.odonoghue@psych.ox.ac.uk
- Clinical FMRIB: jessica.walsh@ndcn.ox.ac.uk
- Clinical Neuerosciences: marieke.martens@psych.ox.ac.uk
- Clinical Neurosciences: marieke.martens@psych.ox.ac.uk
- Cognitive Neuroscience (MRI): sebastian.rieger@psych.ox.ac.uk
- Cognitive Neuroscience (MEG/EEG): anna.camera@psych.ox.ac.uk
- All other themes or questions: cassandra.gouldvanpraag@psych.ox.ac.uk
## 8. Where does the WIP take place?
## 9. Where does the WIP take place?
- WIP meetings take place as part of the WIN Wednesday meetings on ***Wednesdays***** *****between 12:00 and 13:00***** **
- WIP meetings take place as part of the WIN Wednesday meetings on **Wednesdays between 12:00 and 13:00**
- Currently meetings take place online. Plans for hybrid and in-person meetings are currently under development.
- For online presentations please be prepared to follow the [WIN policies on the use of Zoom](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SitePages/WIN%20Zoom%20Meeting%20Policy.aspx), including recording of your presentation.
## 9. How should I promote my WIP?
Your WIP will be announced in the WIN Monday Message, however, please consider inviting specific people to maximise your opportunity for constructive feedback.
Your WIP will be announced in the WIN Monday Message. *We recommend that you also directly contact and invite specific people who you would like feedback from, to maximise your opportunity for constructive review*.
You should consider explicitly inviting people you know who have experience with:
- Closely related experimental designs
- Similar patient populations
- Relevant physics expertise
- Relevant analysis expertise
- Closely related experimental designs
- Similar patient populations
- Relevant physics expertise
- Relevant analysis expertise
- Relevant programming or software development expertise
If you're unsure of who to invite, please speak to one of the WIP organisers and they can help advise.
## 10. What to do after the WIP
- Try to incorporate any feedback you were given
- Follow up with main discussion contributors
- Always feel free to ask for more input if needed
- Get a project code if needed (or start the process)
- Try to incorporate any feedback you were given
- Follow up with main discussion contributors
- Always feel free to ask for more input if needed
- Get a project code if needed (or start the process)
## 11. Useful contacts
Experimental set-up, task, equipment etc.
### Experimental set-up, task, equipment etc.
If you have any questions about stimulus presentation equipment please get in touch with Seb (sebastian.rieger@psych.ox.ac.uk).
- If you have any questions about stimulus presentation equipment please get in touch with Seb (sebastian.rieger@psych.ox.ac.uk).
### MRI sequences that you will use
Please arrange to discuss your project with one of the radiographers before your WIP: radiographers@win.ox.ac.uk
MRI sequences that you will use
If your project has more complex physics requirements please get in touch with Stuart (Stuart.Clare@ndcn.ox.ac.uk).
- Please arrange to discuss your project with one of the radiographers before your WIP: radiographers@win.ox.ac.uk
- If your project has more complex physics requirements please get in touch with Stuart (Stuart.Clare@ndcn.ox.ac.uk).
### Analysis plans
If you have any questions about analysis please contact Taylor (taylor.hanayik@ndcn.ox.ac.uk).
Analysis plans
### Reproducibility and output sharing plans ("open science")
The outputs of your project are more than just a paper at the end. They include your experimental protocol, your data, your code and your tasks. We can help you turn these outputs into practical tools for you and your lab to efficiently reuse.
- If you have any questions about analysis please contact Taylor (taylor.hanayik@ndcn.ox.ac.uk).
If you have any questions relating to open science practices, including how to use the [Open WIN infrastructure](https://open.win.ox.ac.uk/pages/open-science/community/Open-WIN-Community/docs/tools/), please contact Cassandra (cassandra.gouldvanpraag@psych.ox.ac.uk).
Reproducibility and output sharing plans ("open science")
### Ethics
You do not need to have ethical approval in place before you do your WIP (although it is needed before you can start your study)
- Your outputs of your project are more than just a paper at the end. They include your experimental protocol, your data, your code and your tasks. We can help you turn these outputs into practical tools for you and your lab to efficiently reuse,
- If you have any questions relating to open science practices, including how to use the WIN open science infrastructure, please contact Cassandra (cassandra.gouldvanpraag@psych.ox.ac.uk).
If you have any questions about ethics please contact Nancy (Nancy.Rawlings@ndcn.ox.ac.uk).
You do not need to have ethical approval in place before you do your WIP (although it is needed before you can start your study)
Pilot data can sometimes be acquired prior to obtaining your own ethical approval by making use of technical development SOPs. Please contact the radiographers to find out more (radiographers@win.ox.ac.uk)
- If you have any questions about ethics please contact Nancy (Nancy.Rawlings@ndcn.ox.ac.uk).
- Pilot data can sometimes be acquired prior to obtaining your own ethical approval by making use of technical development SOPs. Please contact the radiographers to find out more (radiographers@win.ox.ac.uk)
### Core staff support
The WIN Core staff named below are happy to assist you at any stage of planning your WIP.
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