Commit 531cf16a authored by Cassandra Gould van Praag's avatar Cassandra Gould van Praag
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add quick links

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# WIN Work in Progress (WIP) Meetings - Update 2021
- [Context](#context)
- [Problem 1: Research theme representation](#problem-1-research-theme-represenation)
- [Promoting the value of translational and clinical insight](#Promoting-the-value-of-translational-and-clinical-insight)
- [Local theme promotors](#Local-theme-promotors)
- [WIP triggers](#WIP-triggers)
- [Extended content](#Extended-content)
- [Problem 2: Booking administration and process knowledge](#Problem-2-Booking-administration-and-process-knowledge)
- [Calpendo for WIP and WIN Wednesday booking](#Calpendo-for-WIP-and-WIN-Wednesday-booking)
- [Intranet WIP guide](#Intranet-WIP-guide)
## Context
The Work in Progress (WIP) meetings are scheduled as part of the WIN Wednesday meetings that take place on Wednesdays 12:00 - 13:00. Everyone who is affiliated with the WIN is welcome to attend these meetings.
......@@ -31,7 +41,7 @@ The proposed changes to the practice and scope of WIP meetings seeks to address
WIN is committed to delivering research with a high potential for translational impact. As such we aim to foster close relationships between researchers working across all stages of methods development and clinical application. Such relationships and knowledge of each others activities can help inform research design and positioning within a wider clinical context.
We would like to promote the value of a two-way conversation between methods development and applications researchers, so each can contribute their unique expertise at the early stages of a research project. Such conversations happen in the direction of methods-to-applied in the current WIP meetings, but we would like to encourage methods researchers to invite contributions from applied researchers to gaining a broader understanding of the translational context and impact of their work early on.
We would like to promote the value of a two-way conversation between methods development and applications researchers, so each can contribute their unique expertise at the early stages of a research project. Such conversations happen in the direction of methods-to-applied in the current WIP meetings, but we would like to encourage methods researchers to invite contributions from applied researchers to gaining a broader understanding of the translational context and impact of their work early on.
#### Local theme promotors
......@@ -67,13 +77,17 @@ The current process for booking a WIP entails several email exchanges between re
The meeting slots available for WIP presentations are also shared with other WIN Wednesday content (such as training and [Equality, Diversity and Inclusivity](https://www.win.ox.ac.uk/about/edi) presentations). The Coordinators of WIN Wednesday content would also benefit from an efficient solution for booking their meetings against a shared calendar and collating appropriate documentation.
### Solution
### Solutions
#### Calpendo for WIP and WIN Wednesday booking
[Calpendo](https://calpendo.fmrib.ox.ac.uk/bookings/) is used throughout WIN to book research facilities and meeting spaces. We propose that researchers use calpendo to directly book their WIP slot, to reduce the administrative burden in communicating availability. Calpendo can also be used to collate the required documentation, for example abstracts can be required at the point of booking a WIP (or at a minimally distant time from the planned presentation), and signed speaker release forms can be uploaded.
WIN Wednesday coordinators can also book speakers and events directly in the WIN Wednesday calendar on calpendo, giving them a live view of meeting availability.
Alongside the calpendo booking system, a complete guide on the process and value of WIPs will be published on the WIN intranet. This guide will be advertised in Monday messages, so researchers or group leaders new to the process will have ready access to all necessary information. A first draft of the [WIP Guide is available here](WIP-guide.md) (note this guide has been developed for new MRI data collection studies and will need to be adapted/extended for other types of WIPs)
#### Intranet WIP guide
A complete guide on the process and value of WIPs will be published on the WIN intranet. This guide will be advertised in Monday messages, so researchers or group leaders new to the process will have ready access to all necessary information. A first draft of the [WIP Guide is available here](WIP-guide.md) (note this guide has been developed for new MRI data collection studies and will need to be adapted/extended for other types of WIPs)
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