WIP-update issueshttps://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues2021-09-15T20:29:43+01:00https://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/7Promotor dissemination ideas2021-09-15T20:29:43+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukPromotor dissemination ideasThis issue is for WIP promotors to post/discuss ways to encourage their groups to give WIPs! Please add your ideas in a comment below.
Project types we would like to see WIPs for (this list can be expanded! Welcome suggestions):
- new...This issue is for WIP promotors to post/discuss ways to encourage their groups to give WIPs! Please add your ideas in a comment below.
Project types we would like to see WIPs for (this list can be expanded! Welcome suggestions):
- new imaging data acquisition
- secondary analysis
- sequence development
- new behavioural interventions
- new software applications or extensions
- new analytic techniques
- training materials
- experimental protocols
- public engagement activitieshttps://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/5Testing and dissemination2021-09-15T19:24:32+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukTesting and disseminationRun some user testing, plan and run dissemination:
- [x] Invite WIN Wed coordinators to book following instructions.
- [x] Approve with Heidi - scheduled for 10th September
- [x] Get feedback from WIN Wed coordinators and action change...Run some user testing, plan and run dissemination:
- [x] Invite WIN Wed coordinators to book following instructions.
- [x] Approve with Heidi - scheduled for 10th September
- [x] Get feedback from WIN Wed coordinators and action changes.
- [x] Link to guide and instructions on WIN Intranet under ‘Life at WIN’ > ‘WIN Wednesday Coordinators’ (suggest this is renamed to just "WIN Wednesdays").
- [x] Plan presentation of calependo only in WIP 15th September or promotors too?
- [x] Ask Andrew to link to intranet guide in every Monday message.
- [x] Where is the old "contact Will" procedure communicated? So far found it in a [pdf on Sharepoint re: new MEG studies](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SiteAssets/SitePages/Home/Starting%20or%20Restarting%20MEG%20Projects%20100521.pdf) and contacted by Michael Sanders.
- [x] Give coordinators templates for my rotating powerpoint.https://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/4Write calpendo booking guidance2021-09-10T12:37:39+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukWrite calpendo booking guidanceWrite and guidance on how to book with calpendo
Audiences:
- [x] WIP Presenter
- [x] WIN Wednesday Coordinator
- [x] WIP Admin
To include:
- [x] changing default email reminder notice period (or turning off by default)
- [x] How to req...Write and guidance on how to book with calpendo
Audiences:
- [x] WIP Presenter
- [x] WIN Wednesday Coordinator
- [x] WIP Admin
To include:
- [x] changing default email reminder notice period (or turning off by default)
- [x] How to request an account (including that this requires human intervention so is not instantaneous)
- [x] Notice that account may be set to "suspended" if haven't logged in in >1 year. Email calpendo admin (Seb?) to re-activate
- [x] Approval procedure (for Admin and booker)
- [x] bookers/presenters are required to be present at whole session, incase someone cancels.
- [x] bookers should be ready 10 min before start of first session, to test AV.
- [x] WIN Wed coordinators to book out their slots at the start of the year when Andrew allocates them. Set themselves appropriate reminders
- [x] WIN Wed coordinators can book/move their slot to a different time. Ask Admins to make a new time available for you.
- [x] Admin: request an additional local "non-admin" role on calpendo for testing with.
**Questions for Andrew G:**
- [x] Andrew to pick up the abstract etc info straight from calpendo? - Yes.
- [x] Admin: Who is going to review/approve/chase for information? Andrew/Cass? Set a reminder. - Andrew to cover Seminars WIP that are not approved by Friday. Cass to approve if the booking comes in complete.
- [x] Standard duration for WIN Wednesday presentation (when WIPs allowed) = 40 mins = 30+10? No WIP = 60 min (50 + 10)? Seminar for external speaker = 60 minuntes. If WIP slot tell people to plan for 40 min.
- [x] Change WIP booking to 10 minutes.
- [x] Ask local promotors to Chair to host questions.- moved to #7
- [x] Confirm if people are allowed to request a copy of their recording and what they are/aren't allowed to do with it. - As long as it only them in the recording. We won't advertise this, but not a problem if they ask.
- [x] Book slot for 24th November (WIN Access) - Done
- [x] Setting up zoom links? How far in advance. - If WIP before, Will did all the recording and make the other person co-host. Saves licences. Cass to do all the license
- [x] How to edit intranet pages? - Intranet landing page to be about "WIN Wednesdays", sections for Seminars, WIPs and calpendo booking. Link to (rendered) gitlab guides. Andrew to give case edit rights to add links or update.
**Questions for Seb/Andrew RB:**
- [x] Auto emails ok? Inc reminder if not approved - get Andrew to ask Exprodo. Will probably end up running a daily check and email reminders.
- [x] Can bookings be amended after they have been approved? Yes by admin but not user (expected behaviour)
- [x] What to expect if your booking is not approved. - Cass to test
- [x] Who to contact if your Calpendo account is not created in 1 week - Andrew RB and Seb
- [x] Who to contact if you account has been suspended - Andrew RB and Seb
Where to host guidance
- [x] this repo
- [x] share to Stuart/Andrew G for Researcher Guides and/or Life at WIN> WIN Wednesday Coordiantors. Moved to issue #5
Dissemination
- [x] WIN Wednesday coordinators
- [x] WIP Promotors
- [x] Wider WIN - book in our own WIP!https://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/2Add instruction to WIP-guide.md to specify any new tools and invite collabora...2021-09-07T15:12:14+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukAdd instruction to WIP-guide.md to specify any new tools and invite collaboration in alignment with WIN authorship policyAdd to WIP-guide.me to align with comments on authorship re: use of new tools.
[Authorship guidance here](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SitePages/WIN%20Authorship%20Guide%202021.aspx)Add to WIP-guide.me to align with comments on authorship re: use of new tools.
[Authorship guidance here](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/SitePages/WIN%20Authorship%20Guide%202021.aspx)Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukCassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukhttps://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/1Update WIP-guide.md to cover all project types2021-09-07T14:45:22+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukUpdate WIP-guide.md to cover all project typesWIP-guide.md was written to support only new MRI data collection projects. With the scope of WIPs being extended, this guidance should also be appropriate to different types of projects including:
- secondary data analysis;
- new softwa...WIP-guide.md was written to support only new MRI data collection projects. With the scope of WIPs being extended, this guidance should also be appropriate to different types of projects including:
- secondary data analysis;
- new software applications or extensions;
- training materials;
- experimental protocols;
- public engagement activities;
This doc need to be updated to include the above.Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukCassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.uk2021-07-02https://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/6Write proposal for MB2021-09-04T23:16:47+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukWrite proposal for MBApprove WIP update MBhttps://git.fmrib.ox.ac.uk/cassag/wip-update/-/issues/3specify and create calpendo resource "WIN Wed"2021-09-04T23:15:48+01:00Cassandra Gould van Praagcassandra.gouldvanpraag@psych.ox.ac.ukspecify and create calpendo resource "WIN Wed"Work with calpendo admins (Seb Reiger, Andrew Galloway, Andrew Rudgewick-Brown) to specify and create the new resource for WIN Wednesday and WIP booking.
- [x] specified
- [ ] built
- [ ] user testedWork with calpendo admins (Seb Reiger, Andrew Galloway, Andrew Rudgewick-Brown) to specify and create the new resource for WIN Wednesday and WIP booking.
- [x] specified
- [ ] built
- [ ] user testedCreate calpendo booking functionality