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title: Roadmap
parent: Open WIN Community
has_children: true
nav_order: 4
---

# Roadmap
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Short, medium and long term milestones as we work towards our goals
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---

# Project milestones

There are a number of significant turning points or events which will move the Open WIN Community project forwards. We have listed below the larger milestones we have currently prioritised to move the project forwards. You are welcome to read through the whole list (🤯) or jump straight to any that interest you.

* [**Short term**](#short-term)
	* [Milestone 1: Complete Open Leadership community documents](#milestone-1-complete-open-leadership-community-documents)
	* [Milestone 2: Soft launch of the community repository](#milestone-2-soft-launch-of-the-community-repository)
	* [Milestone 3: External presentation of community program](#milestone-3-external-presentation-of-community-program-and-communication-of-models-for-feedback)
	* [Milestone 4: Launch the Community](#milestone-4-launch-the-community)
	* [Milestone 5: Launch, close and analyse WIN Open Research Survey 2020](#milestone-5-launch,-close-and-analyse-win-open-research-survey-2020)
	* [Milestone 6: First community hack day](#milestone-6-first-community-hack-day)
	* [Milestone 7: External Advisor Board meeting](#milestone-7-external-advisor-board-meeting)
* [**Medium term**](#medium-term)
	* [Milestone 8: Plan for sustainability and growth of community](#milestone-8-plan-for-sustainability-and-growth-of-community)
* [**Long term**](#long-term)
	* [Milestone 9: Incorporation of open practices and infrastructure use into WIN Graduate program](#milestone-9-incorporation-of-open-practices-and-infrastructure-use-into-win-graduate-program)
	* [Milestone 10: Communication of open research outputs and access to resources for external researchers](#milestone-10-communication-of-open-research-outputs-and-access-to-resources-for-external-researchers)

## Short term

### Milestone 1: Complete Open Leadership community documents

#### Description
These documents have been devised as part of the [Mozilla Open Leadership Framework](https://mozilla.github.io/open-leadership-framework/framework/). They are intended to support the planning and execution of any project which seeks community involvement and intends to promote the values of open and transparent leadership.

#### Status
Complete 🥳

#### Tasks completed
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- [x] [Project vision](https://open.win.ox.ac.uk/pages/open-science/community/Open-WIN-Community/docs/open-leadership/#vision-statement)
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- [x] [Lean canvas: One page business plan describing how you will execute your vision](open-leadership.md)
- [x] [Project landing page or README](../../index.md)
- [x] [Roadmap for identifying milestones in the project](roadmap.md)
- [x] [Personas and pathways: Understanding who you contributors are](personas.md)
- [x] [Mountain of engagement](mountain-of-engagement.md)
- [x] [Participation guidelines](CODE_OF_CONDUCT.md)
- [x] [Contributor guidelines](../../CONTRIBUTING.md)
- [x] [License and citation guidelines](../../LICENSE.md)
- [x] [Publish repository openly](../../index.md)
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#### Due date
End of August 2020

### Milestone 2: Soft launch of the community repository

#### Description
Open this repository up to a small group of individuals for feedback and bug reporting

#### Status
Work in progress

#### Tasks completed
- [x] Identify testers
- [x] Set aims and scope for review
- [x] Receive feedback
- [x] Devise plan to action feedback

#### Due date
1st September 2020, in time for feedback to be incorporated into presentation for [Wellcome Reproducibility meeting 9th-11th
September](https://coursesandconferences.wellcomegenomecampus.org/our-events/reproducibility-replicability-trust-in-science-2020/)

### Milestone 3: External presentation of community program

#### Description
Present the work of the WIN Open Neuroimaging Project and plans for the community and ambassador program at the Wellcome meeting. Collect feedback and incorporate into Internal launched

#### Status
Work in progresses

#### Tasks completed
- [x] Submit abstract
- [x] Prepare talk (10 minutes)
- [x] Collect feedback on how to present Mozilla framework and other identified gaps in the project



#### Due date
Talk being recorded 26th August.

### Milestone 4: Launch the Community

#### Description
Present the work of the WIN Open Neuroimaging Project, this repository and plans for community engagement at WIN Wednesday Seminar. Invite identified potential community members to attend

#### Status
Complete

#### Tasks completed
- [x] Action feedback from external presentation
- [x] Prepare talk (30 minutes)
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- [x] [Define and document routes for interested WIN members to engage](../../contact.md)
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- [x] [Set up and communicate slack](https://open.win.ox.ac.uk/pages/open-science/community/Open-WIN-Community/docs/contact/#open-win-slack-)
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- [x] Advertise date for hack-day

#### Due date
16th September 2020

### Milestone 5: Launch, close and analyse WIN Open Research Survey 2020

#### Description
Modify and repeat 2019 survey.

#### Status
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Complete
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#### Tasks completed
- [x] Define question set. Keep as much of original as possible, with framing for new infrastructure and measures of community engagement.
- [x] Liaise with WIN Core Team for dissemination
- [x] Plan and code for analysis
- [x] Write report for External Advisor Board

#### Due date
Launch 1st October 2020; Close 30th October 2020 (TBC); Analyse and report 7th November


### Milestone 6: First community hack day

#### Description
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Hold first [co-working documentation hack day](../events/doc-hack-1.md). Involve soft launch researchers and other interested parties in designing programming and evaluation.
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#### Status
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Complete
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#### Tasks completed
- [x] Complete Mozilla events exercise and review [CSCCE resources](https://www.cscce.org/resources/organizing-community-events/)
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- [x] [Draft program](../events/doc-hack-1.md)
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- [x] Invite speakers and check availability
- [x] Set date
- [x] Technology choices
- [x] Full program
- [x] Communication to presenters and participants
- [x] Working notes documents
- [x] Presenters prepare talks and pitches for co-working
- [X] Identify evaluation criteria

#### Due date
3rd week of October 2020


### Milestone 7: External Advisor Board meeting

#### Description
Visit of WIN External Advisor Board (EAB) to review progress of entire WIN. Involve community in reviewing/contributing to reports on infrastructure and community activities.

#### Status
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Complete
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#### Tasks completed
- [x] Collate data against for inclusion against project goals
- [x] Draft report
- [x] Finalise report

#### Due date
4th November 2020


## Medium term

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### Milestone 8: Launch Ambassadors Program

#### Description
Create a small group of future leaders who are empowered to contribute to and drive forward the Open WIN project

#### Status
Work in progress

#### Tasks completed
- [x] Devise program aims and vision
- [x] Devise requirements for engagement
- [x] Devise benefits for engagement
- [ ] Create program strategy
- [ ] Create application materials and distribute
- [ ] Create infrastructure for Ambassador calls (training materials, collaborative live document platform)
- [ ] Create training program for Ambassadors

#### Due date
1st September 2020

### Milestone 9: Plan for sustainability and growth of community
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#### Description
How we will ensure there is continued growth and engagement within the community

#### Status
Work in progress

#### Tasks completed
- [ ] Identify potential leaders
- [ ] Devise regularity of future hack days (consider termly)
- [ ] Devise communication strategy
- [ ] Plan for departmental training events. Co-create re-usable materials.
- [ ] Strategy for sustained recruitment of new community members with natural turn-over or grad students
- [ ] Plan for outstanding policy decisions
- [ ] New ways for community members to contribute? How can we keep delivering value to them? How can they keep delivering value to each other?
- [ ] Long-term content creation ideas? Blog?

#### Due date
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1st August 2022
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## Long term

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### Milestone 10: Incorporation of open practices and infrastructure use into WIN Graduate program
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#### Status
Work in progress

#### Tasks completed
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- [ ] Create training modules for each infrastructure tool
- [ ] Adopt and modify appropriate content from Ambassador training program
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#### Due date
TBC


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### Milestone 11: Communication of open research outputs and access to resources for external researchers
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#### Status
Work in progress

#### Tasks completed
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- [x] Create mailing list for interested external to sign up for updates on new data
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#### Due date
TBC