@@ -16,14 +16,16 @@ Find out about how to apply to the Ambassadors programme
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**Contents**
**Contents**
-[How to apply](how-to-apply)
-[How to apply](#how-to-apply)
-[How your application will be assessed](how-your-application-will-be-assessed)
-[How your application will be assessed](#how-your-application-will-be-assessed)
-[Timeline](timeline)
-[Timeline](#timeline)
-[Acknowledgements](acknowledgements)
-[Acknowledgements](#acknowledgements)
Below we describe the application process, including how your application will be assessed.
Below we describe the application process, including how your application will be assessed.
Please take note of the [timeline](#timeline). If you apply to the programme, please keep the date of the first meeting free in your schedule. **Applications for 2021-2022 are now closed.**
**We appreciate that the formality of this procedure may appear intimidating! Please be assured that the application is designed simply as a way to get to know you, and gauge your current level of understanding and ideas. There are no right or wrong answers :). We have been intentionally transparent with our review process to make sure that we can judge all applications fairly.**
Please take note of the [timeline](#timeline). If you apply to the programme, please keep the date of the first meeting free in your schedule.
Please review the notes on [eligibility](../logistics#who-can-be-an-ambassador) and [time commitment](../expectations#time-commitment) before applying.
Please review the notes on [eligibility](../logistics#who-can-be-an-ambassador) and [time commitment](../expectations#time-commitment) before applying.
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The above linked application form asks 3 questions to assess your interest and intentions for becoming an Ambassador. You will be asked to respond to each of the following in 100-150 words:
The above linked application form asks 3 questions to assess your interest and intentions for becoming an Ambassador. You will be asked to respond to each of the following in 100-150 words:
1. Why you are interested in becoming and Ambassador
1. Why you are interested in becoming and Ambassador?
2. What you will contribute to the Ambassadors team and wider Open WIN community
2. What you will contribute to the Ambassadors team and wider Open WIN community?
3. What you will gain from being an Ambassador
3. What you will gain from being an Ambassador?
You will then be asked to let us know about any logistical constraints you might have with participation according to our [proposed schedule](../programme#schedule)
You will then be asked to let us know about any logistical constraints you might have with participation according to our [proposed schedule](../programme#schedule)
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## Timeline
## Timeline
-**Applications open**: Monday 27th September
-**Applications open**: Monday 3rd October 2022
-**Applications close**: Monday 18th October 17:00
-**Applications close**: Friday 28th October 2022, 17:00 (London, UK)
-**Applications reviewed**: Tuesday 19th - Friday 29th October
-**Applications reviewed**: Monday 31st October - Friday 4th November 2022
-**Ambassadors informed of outcome**: Monday 1st November
-**Ambassadors informed of outcome**: Monday 7th November 2022
-**First Meeting**: Wednesday 3rd November 09:30-11:00
-**First meeting**: Wednesday 9th November 2022, 09:30-11:00 (London, UK)
-**Launch and close meeting**: date TBC, week beginning Monday 14th November 2022
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## Evaluation of the programme and your experience
## Evaluation of the programme and your experience
As this is a pilot programme, we intend to closely follow your experience and see how well we are meeting our aims and objectives. We would also like to know how effective the programme has been in meeting your needs and expectations, how it could be improved, and the impact you think it will have going forwards.
We intend to closely follow your experience and see how well we are meeting our aims and objectives. We would also like to know how effective the programme has been in meeting your needs and expectations, how it could be improved, and the impact you think it will have going forwards.
The results of the 2021-2022 evaluation will be shared at the 2022-2023 launch meeting and with the Open WIN Steering Group. A summary will be published on these pages.
### Success against our objectives
### Success against our objectives
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4. Did you feel supported?
4. Did you feel supported?
5. Did you feel safe and secure?
5. Did you feel safe and secure?
6. Was leadership transparent and open?
6. Was leadership transparent and open?
7. Was time to think is valued?
7. Was time to think valued?
8. Did you feel welcomed and respected as a whole person?
8. Did you feel welcomed and respected as a whole person?
@@ -18,6 +18,7 @@ Find out about how the Ambassadors programme will be structured and scheduled
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**Contents**
**Contents**
-[Technology](#technology)
-[Technology](#technology)
-[Call structure](#call-structure)
-[Call structure](#call-structure)
-[Shadowing](#shadowing)
-[Schedule](#schedule)
-[Schedule](#schedule)
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## Technology
## Technology
We will use a number of online technologies to work efficiently, transparently and reproducibly online. Many of these solutions will provide you with transferable skills which you will be able to incorporate into your own research workflow. Training will be provided to ensure all Ambassadors are comfortable working in this way.
We will use a number of online technologies to work efficiently, transparently and reproducibly online. Many of these solutions will provide you with transferable skills which you will be able to incorporate into your own research workflow. *Training and support will be provided to ensure all Ambassadors are comfortable working in this way.*
Calls will take place on [Wonder](https://www.wonder.me/) and we will use [hackmd.io](http://hackmd.io/) to write collaborative notes during the call, using markdown so they can be saved directly to a git repository. We may use [padlet](https://padlet.com) for creative exercises.
Calls will take place on MS Teams.
We will use [hackmd.io](http://hackmd.io/) to write collaborative notes during the call. You will need a [GitHub](http://github.com/) account to use hackmd. Take a look at the [notes from our 2021-2022 meetings](https://git.fmrib.ox.ac.uk/open-science/community/open-win-ambassadors/-/tree/master/call-notes).
We will use the [WIN GitLab instance](http://git.fmrib.ox.ac.uk/) to write documentation and manage project work. You will require a WIN IT account to access GitLab.
We will use the [WIN GitLab instance](http://git.fmrib.ox.ac.uk/) to write documentation and manage project work. You will require a WIN IT account to access GitLab.
You will need a [GitHub](http://github.com/)account to use hackmd for call notes (this will be reviewed if we can create a similar in-house gitLab solution).
We may use [padlet](https://padlet.com)for creative exercises.
## Call structure
## Call structure
#### Calls 1:4
#### Calls 1:4
During the first month of the programme you will participate in workshops to help you work with git and GitLab, understand more about the value and practices of open science, learn how to use the Open WIN tools, and have and open discussion about policy, incentives, training and monitoring of open science activities in WIN.
During the first month of the programme you will participate in workshops to help you work with git and GitLab, understand more about the value and practices of open science, learn how to use the Open WIN tools.
#### Calls 5:6
#### Calls 5:6
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During the 60 minute co-working time we will break out into small flexible groups and work on documentation and/or our open and community projects. This explicit co-working time is scheduled so you can have a dedicated time and space to contribute. You may choose to contribute outside of this time, or arrange co-working times which better suite your needs.
During the 60 minute co-working time we will break out into small flexible groups and work on documentation and/or our open and community projects. This explicit co-working time is scheduled so you can have a dedicated time and space to contribute. You may choose to contribute outside of this time, or arrange co-working times which better suite your needs.
## Shadowing
In response to feedback from the 2021-2022 Ambassadors, we have incorporated various opportunities for you to shadow the work of our Community Engagement Coordinator, so you can learn about the operational aspects of doing open science and supporting the wider community. You will be invited to attend the termly [Open WIN Steering Group](../../community/community-who/#open-win-steering-group) meetings, join one-to-one support meetings with researchers seeking to incorporate open science practices in their work, and join a team inbox.
## Launch and close meetings
At the start of the programme you will join the Ambassadors of previous years for a formal introduction to the Open WIN (delivered by the [Open WIN Steering Group](../../community/community-who#open-win-steering-group), hear the results of our [programme evaluation](../goals/#evaluation-of-the-programme-and-your-experience) and share your expectations and wishes for the year ahead. These activities will be held at a College in early November 2022, in an informal environment where we can celebrate each others success and contributions.
## Schedule
## Schedule
Calendar invitations will be sent to all Ambassadors containing details of the below.
Below is a guideline schedule of activities for the 2022-2023 cohort. Calendar invitations for each meeting will be sent to all Ambassadors.
We recognise that these activities will sit alongside your usual commitments. Will endeavour to be responsive to your work schedule.
| Call | Date | Time | Topic |
| Call | Date | Time | Topic |
|---|---|---|---|
|---|---|---|---|
| 1 | Wednesday 3 November 2021 | 09:30 - 11:00 | intro to the programme |
| 1 | Wednesday 9th November 2022 | 09:30 - 11:00 | intro to the programme |
| 2 | Wednesday 10 November 2021 | 09:30 - 11:00 | git and gitlab |
| 2 | Wednesday 16th November 2022 | 09:30 - 11:00 | git and gitlab |
| 3 | Wednesday 17 November 2021 | 09:30 - 11:00 | tools demos and questions (meet the developers) |
| 3 | Wednesday 23rd November 2022 | 09:30 - 11:00 | tools demos and questions (meet the developers) |
