Commit b6fab089 authored by Cassandra Gould van Praag's avatar Cassandra Gould van Praag
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...@@ -16,12 +16,12 @@ Find out about how the benefits of becoming an Open WIN Ambassador ...@@ -16,12 +16,12 @@ Find out about how the benefits of becoming an Open WIN Ambassador
In recognition of the time, skill and expertise it takes to be an Open Ambassador, you will receive a number of benefits for taking part. These may include: In recognition of the time, skill and expertise it takes to be an Open Ambassador, you will receive a number of benefits for taking part. These may include:
- Ambassador profiles on this repository - Ambassador profiles on this repository
- Named authorship on the repository citation - Named authorship on tools documentation and the Open WIN repository citation
- Recognition of your contribution on your annual personal development review - Recognition of your contribution on your annual personal development review
- Opportunities to network with likeminded colleagues internally and externally - Opportunities to network with likeminded colleagues internally and externally
- Opportunity to shape the policy, structure and governance of the Open WIN Community - Opportunity to shape the policy, structure and governance of the Open WIN Community
- Career advancement and exposure - Career advancement and exposure through skills development and project management experience
- Access to a dedicated training and development fund to support your growth in open research or a related topic - Access to a dedicated training and development fund to support your growth in open research or a related topic (TBC)
- Approved time with your line manager to contribute to these activities - Approved time with your line manager to contribute to these activities
- Merchandise! You want a mug?! We could get mugs! ☕️ 😅 - Merchandise! You want a mug?! We could get mugs! ☕️ 😅
...@@ -31,6 +31,6 @@ What else would you like? We're aiming to solve the problems which you face, or ...@@ -31,6 +31,6 @@ What else would you like? We're aiming to solve the problems which you face, or
## Career advancement and exposure ## Career advancement and exposure
Engaging with open research is good for your CV as many funding and fellowship applications are now requesting and recognising research outputs other than solely papers. For example, preprints, code, datasets and documentation can all be referenced with a digital object identifier (doi) and cited as research outputs. Our hope is that any user of the Open WIN Tools will be able to produce some non-traditional research outputs, however we expect that Ambassadors will stand out as deeply committed to this work. Engaging with open research is good for your CV as many funding and fellowship applications are now requesting and recognising research outputs other than solely papers. For example, preprints, code, datasets and documentation can all be referenced with a digital object identifier (doi) and cited as research outputs. Our hope is that any user of the Open WIN Tools will be able to produce some non-traditional research outputs, however we expect that Ambassadors will stand out as deeply committed to this work.
Ambassadors will have the opportunity to devise and deliver training on these tools, and potentially lead sub-teams who are working on a specific output. These are both excellent experience and opportunities to show leadership on your CV. Ambassadors will have the opportunity to devise and deliver training on these tools, and potentially co-lead a small team working on a specific output. You will also be supported in collaborating with other researchers on open and community projects in neuroimaging ([internal to WIN](https://www.win.ox.ac.uk/open-win/open-win-resources) or an external project for example via [BrainWeb](https://brain-web.github.io/projects/)), or starting your own project or community activity as part of Open WIN. These are both excellent experience and opportunities to show leadership on your CV and community building.
Active participation in this community is also evidence of "Good Citizenship" which can be discussed in new employment and promotion applications. It may involve engaging with Senior Management on committees, and you will have the opportunity to learn about background processes in academic life which early career researchers are often not exposed to. Active participation in this community is also evidence of "Good Citizenship" which can be discussed in new employment and promotion applications. It may involve engaging with Senior Management on committees, and you will have the opportunity to learn and practice project management and committee work outside of your immediate research environment.
...@@ -16,14 +16,25 @@ The behaviours and activities we would like Ambassadors to commit to ...@@ -16,14 +16,25 @@ The behaviours and activities we would like Ambassadors to commit to
We would like WIN Open Ambassadors to be aligned with the following activities: We would like WIN Open Ambassadors to be aligned with the following activities:
- Commitment to learn about open research practices, understand own knowledge gaps and know where to signpost effectively ### Training and eduction
- Act as advisors/mentors to other researchers in their research groups, Department and WIN - Commitment to learn about open research practices, understand our own knowledge gaps and know where to signpost effectively.
- Advocate for open research practices an the use of Open WIN Tools in their research groups, Department and WIN - Support the learning of other researchers through answering questions on slack, mailing lists or in private communications.
- Speak to researchers about their own experience with open research practices and infrastructure during research group and Departmental presentations and training events
- Participate in Ambassadors meetings once every two months ### Advocacy
- Participate in termly co-working hack days where possible - Advocate for open research practices and the use of Open WIN Tools in their research groups, Department and WIN.
- Engage in community activities for 2-8 hours per month, in addition to the above meeting schedule - Speak to researchers about their own experience with open research practices and infrastructure during research group and Departmental presentations and training events.
In return for their time and commitment, various [rewards and incentives](benfits.md) will be offered to those who become WIN Open Ambassadors. ### Project work
- Contribute to and publish documentation on Open WIN tools (see [this issue to see what documentation may entail](https://git.fmrib.ox.ac.uk/open-science/community/Open-WIN-Community/-/issues/25)).
- Start a new open/community project or contributed to an existing one ([internal to WIN](https://www.win.ox.ac.uk/open-win/open-win-resources) or an external project for example via [BrainWeb](https://brain-web.github.io/projects/)).
- Where possible, use the Open WIN infrastructure to share one of your research outputs.
- Contribute to WIN Open Science policy.
### Time commitment
- Participate in Ambassadors meetings as per the [published schedule](../programme).
- Engage in project work for 2-3 hours per month, in addition to the above call schedule.
- If you attend all calls and do an additional 2.5 hours a month as recommended, you will commit approximately 7 days over the course of the programme.
In return for their time and commitment, various [rewards and incentives](../benfits) will be offered to the Open WIN Ambassadors. We will continually reflect on and refine our expectations and commitments as we learn from our experience.
We will work to support Ambassadors in all these activities, with communication channels, training, presentation materials and defined routes of development. This support will develop as the project grows, and you will have an open invitation to suggest any additional ways we could support you in growing our community. We will work to support Ambassadors in all these activities, with communication channels, training, presentation materials and defined routes of development. This support will develop as the project grows, and you will have an open invitation to suggest any additional ways we could support you in growing our community.
...@@ -3,7 +3,7 @@ layout: default ...@@ -3,7 +3,7 @@ layout: default
title: Goals of the program title: Goals of the program
parent: Open WIN Ambassadors parent: Open WIN Ambassadors
has_children: false has_children: false
nav_order: 2 nav_order: 1
--- ---
# What are the goals of the Ambassador program? # What are the goals of the Ambassador program?
...@@ -14,16 +14,124 @@ Find out about why we are running the Ambassador program and what we hoe to achi ...@@ -14,16 +14,124 @@ Find out about why we are running the Ambassador program and what we hoe to achi
--- ---
Coming soon * [Aims and objectives of the Ambassador programme](#aims-and-objectives-of-the-ambassador-programme)
{: .label .label-yellow } - [1. Growing our user base](#1-growing-our-user-base)
- [2. Building capacity in open and collaborative leadership](#2-building-capacity-in-open-and-collaborative-leadership)
- [3. Improving the transparency, reproducibility and integrity of our research](#3-improving-the-transparency,-reproducibility-and-integrity-of-our-research)
- [4. Setting the agenda](#4-setting-the-agenda)
- [5. Shaping culture](#5-shaping-culture)
* [Evaluation of the programme and your experience](#evaluation-of-the-programme-and-your-experience)
- [Success against our objectives](#success-against-our-objectives)
- [Delivery of the programme](#delivery-of-the-programme)
- [Impact going forwards](#impact-going-forwards)
The Open WIN Ambassadors programme is an essential component in achieving the vision of the Open WIN Community:
> The Open WIN Community will empower WIN researchers to share all forms of research output, through the provision of training, skills development, and contribution to open science policy.
> We are working open as this is an effective way to develop a user focused and inclusive project which all members of our community can contribute to and benefit from.
## Aims and objectives of the Ambassador programme
### 1. Growing our user base
Our overarching goal is to increase the number of users of our [sharing infrastructure](../../tools), so more people can share all stages of their research output, and receive appropriate credit for doing so. This will help is achieve the Open Neuroimaging Project goal of increasing the openness of our research, to facilitate discovery and accelerate the translation of methods and results to the clinic. b
One of the most effective ways of growing our user base is to capitalise on the skills, reach and influence of a select group of "power users", who can advocate for local change and represent the interests of their colleagues. These power users (our Ambassadors) will have the best understanding of what others needs to see, feel, and experience in their journey in order to successfully adopt an effective open science practice.
**As part of the programme we would like you to contribute to the documentation which will guide your colleagues though using the Open WIN infrastructure. These resources will become the go-to for new users, and some cases their stepping off point in their open science journey. We'd also like you to give a talk about open science or the Open WIN infrastructure to your lab, and think about what practices could be incorporated into your routine workflow.**
### 2. Building capacity in open and collaborative leadership
The Ambassador programme will create opportunities for our community to gain experience in open and inclusive leadership, project management, collaboration and community building. These skills an essential contributor to positive research culture, and opportunities to practice and reflect on these skills can have a significant impact on career trajectories.
**Alongside individual career development, capacity building in open leadership will have a knock-on effect in the broader open science landscape within and outside of WIN. We expect our Ambassadors will go on to lead their own open projects, and become key contributors to open science communities and projects in our discipline.**
### 3. Improving the transparency, reproducibility and integrity of our research
As reported by the [Software Sustainability Institute](https://www.software.ac.uk/news/major-funding-boost-uks-open-research-agenda?mc_cid=0d68e9a951&mc_eid=8c2ea6a0db), "*The benefits of open research practices for improving the quality and integrity of research have been widely documented, and are recognised by the [UK Government R&D Roadmap](https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/896799/UK_Research_and_Development_Roadmap.pdf) as contributing to improving the culture of research*"
The Ambassadors will have access to a curated list seminars and workshops which will teach core skills in transparent and reproducible research for neuroimaging. This will arm them with the knowledge and expertise to include transparent and reproducible workflows in their own research
**By the end of the program we expect our Ambassadors to be experts in using the Open WIN tools, have used GitLab to publish training material, for which they will receive recognition for in perpetuity, and where possible have openly shared one of their own research outputs.**
### 4. Setting the agenda
One of the most difficult and unresolved problems in open science is how we appropriately incentivise good open science practice, and what policy (local or otherwise) we should have in place to support and reward open science. For example, should we include open science in professional development reviews? Should we explore open science "badges" on our work or profiles? How should we track engagement and growth in open science outputs? These topics all deserve careful consideration, not least because inappropriate use of metrics and "gaming the system" is a large contributor to many of the problems which open science seeks to address.
**As people who will be directly impacted by any policy introduced to incentivise or monitor open science activities at WIN, we would like the Open WIN Ambassadors to help devise, consult on and explore how we move forward to promote behaviour change.**
### 5. Shaping culture
In all our activities, we will aim to model a positive research culture. Following extensive survey of researchers across all career stages, The Wellcome Trust identified common themes in what researchers describe as [essential characteristics for a positive research culture](https://wellcome.org/sites/default/files/what-researchers-think-about-the-culture-they-work-in.pdf):
- diversity is encouraged and celebrated
- collaboration is encouraged and celebrated
- individual contributions feel valuable and valued
- individuals feel supported
- individuals feel safe and secure
- leadership is transparent and open
- time to think is valued.
We believe that in order to feel safe, secure and valued, we should cultivate an environment where the "whole person" is welcomed and respected. This recognises that we are more than just a "researcher", or "student", and it is the collection of our parts which makes us unique in our contributions and thinking. We have hopes, fears, passions, disagreements, strengths, weaknesses, relationships, responsibilities, pain, joys, sadness, laughter and complexities, and we cannot be expected to (always) separate these things from how we work. Recognising our individual diversity also enables us to be cognisant of our own biases and blind spots, and work to minimise the impact of them. Sharing ourselves as whole people, when we feel safe to do so, provides space for us all to support, accommodate and celebrate together.
**You will be expected to participate with the intention to embody a positive research culture, where we are respectful and supportive of each other as whole people. You will be expected to interact with honesty, humility and compassion towards yourself and others at all times.**
## Evaluation of the programme and your experience
As this is a pilot programme, we intend to closely follow your experience and see how well we are meeting our aims and objectives above. We also interested to know how effective the programme has been in meeting your needs and expectations, how it could be improved and the impact you think it will have going forwards.
### Success against our objectives
We will take a baseline measure of your open science activities at the start, and revisit this as the programme draws to a close. Success against our objectives will be operationalised as an increase from baseline in the proportion of "yes" answers to the below questions from our Ambassadors:
1. Have you created and published some documentation on an Open WIN tool?
2. Have you started a new open/community project or contributed to an existing one (internal to WIN or an external project)?
3. Have you used our infrastructure for one of your research outputs?
4. Have you done another open science thing, e.g. preprint/pre-reg?
5. Have you given a talk about OS to your lab?
6. Has your lab incorporated any open science practice into your "routine work flow"?
7. Has someone come to you with a question about open science? Were you able to answer it or did you know where to get support?
8. Have you contributed to WIN Open Science policy?
### Delivery of the programme
At the end of each training session and the end of the programme, we would like your feedback on what has worked well and what could be improved:
1. What worked well?
2. What surprised you?
3. What would you change?
4. What would you like to know more about?
### Impact going forwards
At the close of the programme, we will collect feedback on your predicted long-term impact of the course, including our attempts to embody a positive research culture.
1. What (if any) part of the programme has had the greatest impact on your research practice?
2. What (if any) part of the programme has impacted your career development?
3. What (if any) opportunities would you like to be available to continue your engagement with the Open WIN Community?
#### Culture
1. Do you feel as though diversity was encouraged and celebrated?
2. Do you feel as though collaboration was encouraged and celebrated?
3. Did individual contributions feel valuable and valued?
4. Did you feel supported?
5. Did you feel safe and secure?
6. Was leadership transparent and open?
7. Was time to think is valued?
8. Did you feel welcomed and respected as a whole person?
<!--
**THIS WORK IS UNDER DEVELOPMENT. MATERIALS WILL BE DEVELOPED WITH THE COMMUNITY WITH FEEDBACK FROM WIN MANAGEMENT**
We have created the ambassador program to ensure as many people as possible can access the sharing infrastructure created by the Open Neuroimaging Project.
We would also like to create opportunities for our community to engage learn best practice in open research, connect with each other, develop their experience and boost their CVs with open research outputs!
We also wanted to create a feedback system where our community of users can shape the environment which they work in. We are at the leading edge of these initiatives, and we firmly believe that our users are excellently positioned to contribute to the future of such efforts.
We have specific goals for engagement which are driven by the project metrics which communicated to the [External Advisory Board (EAB)](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/Shared%20Documents/EAB_TOR.pdf#search=external%20review%20board) who are tasked with providing "an external and independent view on plans and progress" of WIN. <mark> Can the 2018 EAB report be shared on intranet too? - yes. </mark>. We have specific goals for engagement which are driven by the project metrics which communicated to the [External Advisory Board (EAB)](https://sharepoint.nexus.ox.ac.uk/sites/NDCN/FMRIB/Shared%20Documents/EAB_TOR.pdf#search=external%20review%20board) who are tasked with providing "an external and independent view on plans and progress" of WIN. <mark> Can the 2018 EAB report be shared on intranet too? - yes. </mark>.
...@@ -99,4 +207,4 @@ Open Community ...@@ -99,4 +207,4 @@ Open Community
- Empower the community to learn together as we explore these topics, and share their knowledge on this repository <mark>update when moved</mark> in the form of written documentation. - Empower the community to learn together as we explore these topics, and share their knowledge on this repository <mark>update when moved</mark> in the form of written documentation.
- Hold in-person and online training workshops and "hacks" where we can learn together and create documentation. - Hold in-person and online training workshops and "hacks" where we can learn together and create documentation.
![OS-Survey 2019 slide 8](../../img/open-science-survey-results/Slide8.png) ![OS-Survey 2019 slide 8](../../img/open-science-survey-results/Slide8.png) -->
...@@ -3,7 +3,7 @@ layout: default ...@@ -3,7 +3,7 @@ layout: default
title: Logistics title: Logistics
parent: Open WIN Ambassadors parent: Open WIN Ambassadors
has_children: false has_children: false
nav_order: 1 nav_order: 2
--- ---
# Logistics # Logistics
...@@ -17,6 +17,7 @@ Find out about our proposed logistics of running and participating in the Ambass ...@@ -17,6 +17,7 @@ Find out about our proposed logistics of running and participating in the Ambass
Below we have answered some questions about how the pilot Ambassadors program will be structured. Jump straight to one of the questions or go through them all! Below we have answered some questions about how the pilot Ambassadors program will be structured. Jump straight to one of the questions or go through them all!
* [How many Ambassadors will take part in the pilot program?](#how-many-ambassadors-will-take-part-in-the-pilot-program) * [How many Ambassadors will take part in the pilot program?](#how-many-ambassadors-will-take-part-in-the-pilot-program)
* [What will the Ambassadors be working on?](#what-will-the-ambassadors-be-working-on)
* [How will the Ambassadors work together?](#how-will-the-ambassadors-work-together) * [How will the Ambassadors work together?](#how-will-the-ambassadors-work-together)
* [How long will Ambassadors be in-post for?](#how-long-will-ambassadors-be-in-post-for) * [How long will Ambassadors be in-post for?](#how-long-will-ambassadors-be-in-post-for)
* [Who can be an ambassador?](#who-can-be-an-ambassador) * [Who can be an ambassador?](#who-can-be-an-ambassador)
...@@ -25,20 +26,34 @@ Below we have answered some questions about how the pilot Ambassadors program wi ...@@ -25,20 +26,34 @@ Below we have answered some questions about how the pilot Ambassadors program wi
# How many Ambassadors will take part in the pilot program? # How many Ambassadors will take part in the pilot program?
In this pilot program, we will look to engage up to ten Ambassadors. Ultimately we would like to have an Ambassador in each of the WIN research groups. In this pilot program, we will look to engage up to ten Ambassadors. The number of Ambassadors may evolve in future iterations of the programme.
# What will the Ambassadors be working on?
In line with the aims of the Open Neuroimaging Project, the Ambassadors will work to increase the uptake of open science practices among WIN researchers. This will be achieved by creating and delivering training material for our infrastructure, and shaping the growth and direction of our community activities so that we can best meet the needs of WIN researchers. Ambassadors will be encouraged to pursue projects which interest them, and stretch, grow or capitalise on their existing skills as they choose.
# How will the Ambassadors work together? # How will the Ambassadors work together?
While working on creating documentation, we would like to have teams of two people working on each of the four focus areas of the infrastructure tools and a team working explicitly on community and policies. In all these efforts, all Ambassadors will be invited to contribute to the material and efforts of other teams, if they so wish. While working on creating documentation, we envisage teams of two people working on each of the four focus areas of i) acquisition, ii) tasks, iii) analysis, and iv) data. Others may work explicitly on community building and policy. In all these efforts, all Ambassadors will be invited to contribute to the material and interests of other teams, if they wish.
Ambassadors will be encouraged to work openly and publish their work-in-progress via GitLab. Training will be given to ensure all Ambassadors are comfortable and confident with this process.
Ambassadors will be encouraged to join 90 minute update and co-working calls, where we will work together on documentation and projects. Calls will take place on [Wonder](https://www.wonder.me/) and we will use [hackmd.io](http://hackmd.io/) to write collaborative notes during the call, using markdown so they can be saved directly to a git repository. We may use [padlet](https://padlet.com) for creative exercises. Take a look at the [programme schedule](../programme) to see how our calls will be structured.
# How long will Ambassadors be in-post for? # How long will Ambassadors be in-post for?
The pilot program will run from September 2020 to September 2021. All recruited Ambassadors will be expected to remain engaged with the program for this period, and should have confirmed posts as WIN members during this whole period. The pilot program will run from October 2021 to September 2022. All recruited Ambassadors will be expected to remain engaged with the program for this period, and should have confirmed posts as WIN members for the whole period.
# Who can be an ambassador? # Who can be an Ambassador?
Anyone! Student, postdoc, core staff, professional services... Anyone! Student, postdoc, core staff, professional services, PI...!
You do not need to have any knowledge or experience of open science. All we ask is that you are interested in contributing your time and energy to support the development of others. But this is not an entirely altruistic affair! By participating in this programme we expect you will directly [benefit](../benefits) in ways which are valuable to your career development and skills as a researcher. It should also be a fun and rewarding experience!
# How can I become an Ambassador? # How can I become an Ambassador?
A competitive application for this program will be launched in September 2020. As part of the application you will be expected to describe why you are interested in becoming and Ambassador, what you will bring to the Ambassadors team and wider community, and what you will gain from being an Ambassador. You will also be asked to produce a letter of confirmation from your Supervisor or line manager stating that they support your engagement with the program and will allow you time away from your existing duties to take part in events and contribute between meetings. A competitive application for this program will be launched 27th September 2021. As part of the application you will be expected to describe why you are interested in becoming and Ambassador, what you will bring to the Ambassadors team and wider community, and what you will gain from being an Ambassador. You will also be asked to confirm that you have discussed the program with your Supervisor or Line Manager and they have approved your participation.
# What is expected of Ambassadors
Take a look at the [expectations](../expectations) of Ambassadors to learn more about the time commitments of participation.
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